Session Scanning for Events

Enable real-time session check-in, access control, and post-event data insights with Delekit’s session scanning solution. From scanning entry to measuring session dwell time, we give you the control and analytics you need..

Session scanning for events

Enable real time session check in, access control, and post event insight with Delekit session scanning. From scanning entry to measuring session dwell time, we give you the control and data you need.

What is session scanning?

Session scanning captures attendee attendance at individual sessions, workshops, or tracks within your event. It uses QR codes, NFC or RFID tags, or app based scans to log when an attendee enters, and if needed exits, a session.

This gives you:

A clear view of session popularity and attendance numbers.
Real time data to manage rooms and sessions while the event is live.
Detailed behaviour analytics for post event reporting and follow up.

How Delekit session scanning works

1. Pre event setup

Before the event, you upload your attendee list and session schedule into Delekit. Each attendee is given a badge, card, or digital pass with a unique identifier linked to their profile.

2. On site scanning

At the session entrance, staff scan the attendee badge, wristband, or mobile pass. You can also scan on exit if you want accurate dwell time or stricter attendance rules.

Scanning can be done using:

Handheld devices used by staff at the door.
Tablets positioned at room entrances for self scan.
The Delekit app running on standard smartphones.
Fixed kiosks at key rooms or theatres.

3. Live dashboard and control

As people enter sessions, Delekit updates a live dashboard so you can see:

How many people are in each room right now.
Which sessions are close to or over capacity.
Entry and exit patterns across different time slots.

You can also set access controls so that only certain ticket types, VIPs, or invited guests can enter specific sessions.

4. Post event analytics

After the event, all scan data is available in reporting tools. You can:

Export an attendee by session matrix.
Review dwell times and session popularity.
Identify no shows or people who switched sessions.
Feed data into your CRM, marketing automation, or accreditation workflows.

Why session scanning matters

Better content decisions

You see which sessions filled quickly, which struggled, and how people moved between rooms.
That insight makes it much easier to design stronger agendas in future.

Improved value for sponsors and speakers

You can share clear attendance and engagement metrics for each sponsored session or talk.
This helps prove return on investment for sponsors and gives speakers useful feedback.

Capacity and safety control

Live headcounts by room help you manage capacity, keep people comfortable, and support any health and safety requirements that rely on knowing who is in a space.

Better delegate experience

Session scanning keeps queues moving, reduces confusion at busy doors, and supports personalised follow up based on what each person actually attended.

Key features of Delekit session scanning

Support for QR codes, NFC, or RFID badges and wristbands.
Entry and optional exit scanning to measure dwell time.
Access controls by session, ticket category, or VIP status.
Live dashboards for room counts and session performance.
Detailed reports on who attended which sessions and when.
Full attendee versus session matrices and no show lists.
Integration with registration data, CRM systems, and event analytics.
Flexible hardware options including tablets, smartphones, and kiosks.
Deployment for single events, large conferences, or recurring programmes.

Types of session scanning use cases

Delekit session scanning is suited to a wide range of events, including:

Multi track conferences and breakout programmes.
Training events and educational series, including where you need to track attendance for credits or certification.
Association or membership events where attendance needs proof.
Corporate internal events with parallel workshops and streams.
Exhibitions and trade shows with learning theatres or sponsored sessions.

Deploying session scanning with Delekit

Step 1: Define sessions and rules

Set up each session in Delekit with time, room, and capacity. If needed, define which ticket types or attendee groups are allowed into specific sessions.

Step 2: Badge design and hardware planning

Decide whether you want QR badges, NFC cards, or wristbands. Plan where scanners will be placed and whether you prefer staff operated devices or self scan points.

Step 3: On site execution

Train your team on simple scan workflows and monitor the live dashboard during the event. This makes it easy to react to busy sessions, support speakers, and keep the flow through doors smooth.

Step 4: Post event follow up

Use scan data to send personalised follow up messages, such as extra resources for people who attended a particular session. Share attendance reports with sponsors and speakers, and export results for your wider reporting and planning.

Why choose Delekit for session scanning?

Designed for events from a few hundred attendees to many thousands.
Built by event technology specialists who understand real world onsite workflows.
Modular platform that connects registration, badge printing, session scanning, and engagement tools.
Focus on engagement as well as attendance, including dwell time and movement between sessions.

Ready to talk about session scanning?

If you are planning an event with multiple sessions, tracks, or training modules and need a robust scanning setup, we would be happy to help.